Join Our Email List
Email:

Application for Troop Trip/Camping
For trips that cost more than $50 per person

Before the troop trip or camping activity, please complete the following application for approval at least four weeks before the planned trip or camping activity.  This form should be used for all troop trips more than 200 miles round trip AND all troop camping on a site not owned by GSBDC. 

Note: If private vehicles are being used, all cars and drivers must comply with state laws.  If chartered vehicles are being used, a copy of their insurance liability needs to be on file with GSBDC.  If rented vehicles are being used, a copy of the contract needs to be on file with GSBDC.  We strongly encourage purchasing the additional insurance provided by the renting company.

 


  1. Name of Applicant:
  2. Troop #
  3. Service Unit
  4. Address
  5. City
  6. State
  7. Zip Code
  8. Phone Number Please enter a phone number where you may be reached.
  9. Email Address
  10. Time & Date of Departure:
  11. Time & Date of Return:
  12. Location of Trip Please list the actual location of the trip.
  13. Trip to what city?
  14. Trip to what state?
  15. Number of Girls Participating in Trip
  16. Number of Adults Participating in Trip
  17. Are all participants registered Girl Scouts
  18. Has extra insurance been purchased, if needed? Extra insurance is needed if the event will have non-Girl Scout participants (girls or adults) or is longer than 2 nights
  19. Name of qualified First-Aider on Trip All trips must be accompanied by a qualified first-aider
  20. Age level of participants on trip? (Please check all that apply) To select more than one item, press the control key as you click on other items.
  21. Please list all the participants for the trip/camping activity (girls and adults)
  22. Please list all major activity locations and hotels for the trip.
  23. Emergency contact on the trip - Name This person should be someone attending the trip who can be accessible while on the trip.
  24. Emergency contact on the trip - Phone Number
  25. Emergency contact at home while you are gone - Name Typically this is another adult associated with the troop who is not on the trip/camping.
  26. Emergency contact at home while you are gone - Phone Number
  27. Emergency contact at home while you are gone - Relationship to the Troop
  28. Have the following areas been reviewed with the troop to prepare for the activity/trip? (Please check all that apply): To select more than one item, press the control key as you click on other items.
  29. What type of transportation will be used for the troop trip?
  30. Please indicate the trip cost for girls
  31. Please indicate the trip cost for adults
  32. Expected Income from Troop Treasure If no money is expected, please enter "0".
  33. Expected Income from fees from girls for trip If no money is expected, please enter "0".
  34. Expected Income from fees from adults for trip If no money is expected, please enter "0".
  35. Additional Expected Income If no money is expected, please enter "0". If you received additional money, please indicate amount and source.
  36. Total Expected Income for Trip
  37. Expected Expenses for Insurance
  38. Expected Expenses for Food
  39. Expected Expenses for Lodging
  40. Expected Expenses for Transportation
  41. Expected Expenses for Admission Fees
  42. Additional Expected Expenses If you had additional expenses please list the amount as well as the type of expense.
  43. Total Expected Expenses for Trip
Upcoming Events
BE.DAZZLE.DO. VII: SCOTT DEPOT
WHAT ARE BE.DAZZLE.DO. EVENTS? These are this year's Council events to promote GSUSA program initiatives like Healthy Living, [read more...]
SWIM FOR YOUR LIFE! LOCK-IN
What do you do to de-stress? Come join us for this healthy living themed event. Spend a night of stress-relieving activities [read more...]